Give your team their own sign-in
Create a ChurchVex login for a secretary, treasurer or usher, and choose the roles that decide what they can see and do.
- Who can do this
- Someone who can manage member records and roles, such as the Senior Pastor or Church Admin.
In ChurchVex, a staff sign-in belongs to a member record. So first make sure the person is recorded as a member, then give them a login.
Create the login
- Go to Members → All Members and open the person’s record.
- Choose Create login / assign role.
- Pick one or more roles. Roles decide what the person can see and do — for example, a Treasurer can record tithes and offerings, and a Secretary handles records and communications.
- Choose Create login.
ChurchVex shows a temporary password and also emails it to the person. Ask them to change it after they first sign in, from Settings → Security.
See who has access
Go to Settings → Staff accounts to see everyone with a login and the roles they hold.
Good to know
- Give each person the smallest set of roles they need. Finance records in particular show who gave what.
- The Church Admin role does not include finance by design. Whoever records money needs a role with finance access, such as Treasurer.
- If your church’s subscription has ended and ChurchVex is read-only, you can’t create new logins or change anyone’s roles until you renew. Everyone who already has a login can still sign in.
Last updated 24 September 2026